Guidelines for Chairs and Presenters
Session Chair Guidelines
We humbly ask all session chairs to attend the meeting on-site.
1. Arrival
Please be seated at the next chair’s seat (located at the front right of each room) 10 minutes before the start of your session.
2. How to lead sessions
1) We ask for your cooperation in keeping to the presentation and Q&A schedule
to ensure the smooth operation of sessions.
2) If you don’t know the lengths of presentations and Q&A times,
please ask the operating staff in the session room.
3) If the speaker of your session is unable to present,
please announce a recess until the next presentation time.
Do not move the presentation schedule forward or start the next presentation.
to ensure the smooth operation of sessions.
2) If you don’t know the lengths of presentations and Q&A times,
please ask the operating staff in the session room.
3) If the speaker of your session is unable to present,
please announce a recess until the next presentation time.
Do not move the presentation schedule forward or start the next presentation.
Presentation Guidelines
We humbly ask all presenters to deliver their presentations on-site.
1. COI (Conflict of Interest) Declaration
All the presenters are requested to disclose any Conflict of Interest (COI) relevant to the presentation.
Please refer to the sample slides provided on the abstract submission page for examples of presentation openings.
Please refer to the sample slides provided on the abstract submission page for examples of presentation openings.
2. Language
| Session | Presentation | Discussion | Slides/Poster |
| Plenary Lectures | English | English/Japanese | English |
| Special Lecture | English | English/Japanese | English |
| Educational Lecture/Session | Japanese | Japanese | English |
| Symposium | English *Japanese is permitted in some sessions | English/Japanese *Japanese is permitted in some sessions | English |
| Oral | English | English/Japanese | English |
| Poster | English/Japanese* | English/Japanese* | English/Japanese* |
| Undergraduate Student Poster Session | Japanese | Japanese | English/Japanese* |
*In principle, presentations will be given in English.
3. Oral Presentation Guidelines
1) Time
| Session | Presentation | Q＆A |
| Plenary Lectures | 50 min. | 0 min. |
| Special Lectures Memorial Lecture Educational Lecture |
45 min. | 5 min. |
| Symposia | Allotted by organizers | |
| Oral | 9 min. | 3 min. |
2）Presentation slides
・Prepare PowerPoint presentation slides.
・The aspect ratio of presentation slide is either 16:9 or 4:3. We recommend 16:9.
・While you can use videos and animations,
please note that there may be issues with on-demand streaming, such as buffering.
・Prepare PowerPoint presentation slides.
・The aspect ratio of presentation slide is either 16:9 or 4:3. We recommend 16:9.
・While you can use videos and animations,
please note that there may be issues with on-demand streaming, such as buffering.
3）Presentation
・Use your own computer to deliver your presentation.
・Bring the AC adaptor for your computer.
・Please come to the operator’s seat in the session room 10 minutes prior to your session.
・Use your own computer to deliver your presentation.
・Bring the AC adaptor for your computer.
・Please come to the operator’s seat in the session room 10 minutes prior to your session.
4. Poster Presentation Guidelines
1）Poster Preparation
・Please prepare your poster according to the following panel size and figure.
The usable area of the poster panel: Height 180cm Width 90cm
・Please include your Abstract Title. Author Name. and Affiliation
in the upper portion of the poster.
・Poster must be prepared in English. Presentations for the high school
and undergraduate student sessions should be prepared in either English or Japanese.
・All presenters are required to make a disclosure about the state of conflict of interest
and it should be stated at the bottom of your poster.
Please refer to “1．COI (Conflict of Interest) Declaration” for more information on COI.
・Please prepare your poster according to the following panel size and figure.
The usable area of the poster panel: Height 180cm Width 90cm
・Please include your Abstract Title. Author Name. and Affiliation
in the upper portion of the poster.
・Poster must be prepared in English. Presentations for the high school
and undergraduate student sessions should be prepared in either English or Japanese.
・All presenters are required to make a disclosure about the state of conflict of interest
and it should be stated at the bottom of your poster.
Please refer to “1．COI (Conflict of Interest) Declaration” for more information on COI.
2）Time
| Date | Set Up | Poster Viewing | Presentation/Discussion | Removal |
| March 17 | 8:00-8:30 | 8:30-17:40 | 17:40-18:40 | 18:40-19:00 |
| March 18 | 8:30-15:40 | 15:40-16:40 | 16:40-17:00 | |
| March 19 |
*Presenters must stand in front of their posters,
give presentations and have discussions during Presentation/Discussion time.
give presentations and have discussions during Presentation/Discussion time.
3）Poster presentation
・Place your poster on the panel indicated by your presentation number
within the designated set up time.
Remove your own poster in the designated removal time.
On your designated panel, you will find thumb tacks for placing your poster.
Please do not use glue or tape.
・Attach the ribbon on your chest and stand in front of your poster
during your presentation and discussion times.
There will not be a chairperson proceeding the poster sessions.
・All posters remaining after the removal time will be discarded by the meeting secretariat.
・The organizer and secretariat will not be held liable for any theft, loss or damage of posters.
・Place your poster on the panel indicated by your presentation number
within the designated set up time.
Remove your own poster in the designated removal time.
On your designated panel, you will find thumb tacks for placing your poster.
Please do not use glue or tape.
・Attach the ribbon on your chest and stand in front of your poster
during your presentation and discussion times.
There will not be a chairperson proceeding the poster sessions.
・All posters remaining after the removal time will be discarded by the meeting secretariat.
・The organizer and secretariat will not be held liable for any theft, loss or damage of posters.