Information for
Organizers and Presenters
Symposia will be live-streamed but there are no plans for on-demand streaming.
Forums will not be live-streamed or made available on-demand.
Guidelines relating to presentation of research results
An important objective of the conference is to engage in lively debate and to exchange information by sharing the latest research results, including those that have not yet been published. In order to achieve this objective, we ask you to follow the guidelines set out below with respect to research presentations.
- The following behavior, which could seriously damage mutual trust among participants, is prohibited.
- Saving (including screen captures), photographing, recording, or videotaping of raw data presented or displayed at the verbal presentation venue or the poster venue (both including online streaming) without the permission of the presenter.
- Disclosure of the above research data to a third party via SNS or similar media without the permission of the presenter. - When making presentations, as far as possible, there should be no concealing of molecule names, methodologies, theoretical concepts or ideas that are central to the research.
- Presenters are to take responsibility for the handling of information relating to patent applications and the like.
- Presenters shall disclose any situation that may constitute a conflict of interest in their presentation at the annual meeting.
Adopted September 14, 2018
Molecular Biology Society of Japan, 20th Board of Directors
Amendment
*Guideline 1. was partially revised and Guideline 4. was added at the 3rd Board of Directors meeting of the 22nd term on November 29, 2021.
Instructions for Organizers of Symposia / Workshops / Forums
- Process and Timing
The organizers are expected to ensure that all presentations start and finish punctually as scheduled.
If there are changes to the program schedule, please inform the staff.
For symposia, staff will assist organizers with timing. If there are no requests, remaining time for each presentation will be notified with bell signals as follows;
1 ring: 3 minutes to the end of presentation
2 rings: End of presentation - Start of discussion (Only if discussion time is specified)
3 rings: End of allotted time - Arrival
Please come to the “Time Keeper’s Desk” at the right-front of the room and let the staff know of your arrival no later than 15 minutes before the starting time of the session.
Instructions for Presenters of Symposia / Forums
- Language
Language of presentations in symposia and forums differs depending on each session. (Language of each session is indicated on the program page.)
All the presentation slides are to be prepared in English. - Time Allocation
Please be aware that the time allocation for presentation and discussion differs depending on each lecture.
For symposia staff will assist organizers with timing. If there are no requests, remaining time for each presentation will be notified with bell signals as follows;
1 ring: 3 minutes to the end of presentation
2 rings: End of presentation - Start of discussion (Only if discussion time is specified)
3 rings: End of allotted time - Presentation Method / Preview
Presentations are to be given with your own laptop. Please do not forget to bring your laptop.
* No sound output is available. (Please see “Technical requirements for your laptop” below.) Please bring your laptop at “Preview Desk” in the session room at least 15 minutes prior to the start of your session.
【Technical requirements for your laptop】
- ・Ensure that your computer is equipped with the proper monitor connector (either HDMI or D-sub 15 pin) as shown below. If your computer does not have one of these connections, please bring an appropriate converter with you.
- ・Be sure to bring an AC adaptor. Please note that voltage in Japan is 100V and the frequency ranges 50-60 Hz depending on the area (60Hz in Kobe). The socket is type A, which has two flat plug holes. If your laptop is not convertible, transformers and/or plug adaptors are necessary.
- ・Please deactivate the screen-saver and power saving mode of your laptop.
- ・A display, computer mouse, and keyboard will be prepared on the podium for you to operate by yourself.
HDMI
PC side
Connector
D-sub15 pin
PC side
Connector
Instructions for Poster Presenters
Online poster presenters can upload their summary presentation materials, and on-site poster presenters can upload their graphical abstracts.
Please proceed to upload from the link below:
https://confit-vas.atlas.jp/mbsj2024/slides/login
Online Poster Presentation (November 26)
You can attend the online poster presentations through the Web Abstract System.
Presenters will be provided with the presentation URL by the secretariat.
Please prepare your presentation using PowerPoint or similar software and upload a 2-page slide summary to the online abstract viewing system (Confit) by November 19.
* The first slide should include the title of your talk and your presentation number (There is no specified format).
Please stay in the Zoom room during your allotted time to give your presentation and answer questions from the audience.
* The bulletin board function of the online abstract viewing system (Confit) will also be used for discussions.
On-site Presentation (November 27-29)
Only on-site presentations will take place, and attendance is only possible in person.
* There will be no chairperson.
- Onsite Venue
Marine Messe Fukuoka Hall A & B 1F - Schedule
※Each poster will be displayed for one day.
Posting：8:00-10:00
Presentation/Discussion: 11/27-29
Odd-numbers 12:55-13:55 / Even-numbers 13:55-14:55
Removal:11/27,28 19:00-19:30, 11/29 14:55-15:30
*Any posters left after the removal time will be removed of by the secretariat. - Poster Size
Each panel space for display is 120cm wide x 150cm high.
The presentation title, name of the author(s), and affiliation(s) should be written on the top of the poster in large letters that can be seen from a distance of at least 5m.
The text of the contents of the poster should be large enough to be read from 2m.
Figures and tables also should be as large as possible.
【Example】
* The poster number is attached to the upper left of the panel.
Please use the panel with your poster number. * Ribbons for presenters and pushpins will be placed on the poster panels.